Office Manager

Hours to be worked:  Monday to Friday, 8:00am-4:30pm, (40 hours per week); 39 weeks per year - 38 weeks during term time, with 5 additional days to be worked in the summer holiday period to support the effective running of the school.

Grade: Level 3, Grade 4, Points 7 to 11;

Salary: £24,294 to £25,579 pro rata, £12.63 to £13.50 per hour

With the coming retirement of our long-serving school office manager, St Matthew’s Primary School is recruiting to fill the vacancy for this vital role.  The successful applicant will be leading the friendly and dedicated team in our school office.

A school office is a busy place with many tasks.  The office manager oversees the operation of the school office and shares in general administrative duties.

One of the key roles of the office manager is organising the distribution of tasks and responsibilities across the office team.  The office manager is also responsible for carrying out a number of specific tasks including matters relating to HR (such as updating personnel records, administering payroll, recording staff absences), school admissions, collecting data for and submitting the school census, school, processing orders in liaison with the School Business Manager.  A more detailed list of some of the key the tasks currently carried out by the office manager can be found in the document “Office Manager – Current Specific Responsibilities”.  

The successful applicant will likely have previous experience in a busy office and the ability to relate well to children and adults. They will have excellent communication, organisational, literacy, numeracy, ICT and data base skills. A flexible approach to working as part of a team and the ability to use their initiative and adapt to new systems with a good sense of humour is essential.

There may be some flexibility regarding the hours worked.  The post would start fully in January 2025, though ideally the successful candidate would be available to work alongside our current office manager before this date to begin to learn the role.

St. Matthew’s Primary School is committed to safeguarding and promoting the welfare of all children.  All our staff must share this commitment.  Successful applicants will need to provide two referees and will be subject to an enhanced DBS check.

More details are in the letter and other documents in the application pack below.

The closing date and time for applications will be Monday 18th November 2024 at 9:00 am. Interviews will follow shortly thereafter.